04 Apr EQWIP HUBs Request for Applications – Public Engagement Support Services

REQUEST FOR APPLICATIONS
PROVISION OF PUBLIC ENGAGEMENT SUPPORT SERVICES 

Volunteer Public Engagement within EQWIP HUBs 

Engaging Canadians in Canada’s international development efforts is an integral part of the EQWIP HUBs project. Canadian volunteers participating in the EQWIP HUBs project are required to participate in outreach activities upon their return to Canada, geared towards the Canadian public. These public engagement and outreach initiatives will enhance the reach of the EQWIP HUBs program, as well as generate awareness and understanding of Canada’s role in supporting the sustainable development of local communities across the world.  

1. SERVICE DESCRIPTION 

Overall mission  

Canada World Youth and Youth Challenge International are issuing this Request for Applications from service provider/s to undertake the public engagement and outreach component of the EQWIP HUBs project. The selected service provider will, over the 2 remaining years of the project, will support the implementation of public engagement and outreach initiatives by returned Canadian volunteers while ensuring that necessary reporting and data collection requirements are completed.   

Key deliverables  

The key deliverables expected within this service are the following: 

a) Canadian volunteers are oriented to their post-assignment engagement requirements through pre-departure sessions and in-country follow ups 

Selected provider/s will ensure that pre-departure orientation is revised and delivered to Canadian volunteers with an emphasis on public engagement and volunteers’ responsibility to conduct outreach activities as part of their contract with EQWIP HUBs. A strategy to follow up with volunteers during their placement and help them prepare for their outreach activities upon their return in Canada should also be developed and implemented. 

b) Canadian volunteers are supported to deliver eligible public engagement activities 

Selected provider/s will review and update supporting tools, training materials and/or other resources related to public engagement and outreach. Selected provider/s will also ensure direct support to returned volunteers in the planning, promotion and execution their public engagement and outreach activities in accordance with the project guidelines and work plan. Part of the deliverables will also involve tracking of public engagement completion reports and surveys, including follow up with volunteers to gather the required information.  

c) Volunteer public engagement is tracked and reported on  

Selected provider/s will manage a database of returned volunteers, and ensure collection, synthesis and compilation of data related to volunteers’ public engagement activities and provide comprehensive monthly reporting. It is expected that good practices and success stories from returned volunteers in relation to their completed public engagement activities are also documented and reported, and that key information for marketing and promotion purposes is channelled to EQWIP HUBs.  

2. ELIGIBILITY  

Applicants eligible for this contract can be either individuals or organizations and must have a Business Identification Number. Applicants should demonstrate relevant experience in: 

• Volunteer management. Youth volunteer management experience is an asset  
• international cooperation and public engagement work as part of the Government of Canada’s sustainable development efforts  
• program planning, implementation, monitoring and evaluation  
• understanding of good practices in public engagement on global issues 
• applicants must have the ability to provide their service in English and French.  

3. BUDGET 

The budget available for this service is $40,000 CAD per annum. The payment will be made on a monthly basis upon submission of an invoice against deliverables 

4. APPLICATION AND REVIEW PROCESS 

Applications will be required to submit a short proposal outlining their interest, understanding of the scope of work, and an outline of the applicant experience in outreach and public engagement in the context of a Canadian International development project.   

The applicants will be reviewed on a competitive basis and selection will be made based on the proposal’s alignment with deliverables, fulfilment of eligibility criteria, CV(s) of applicant(s), and quality of the service proposed per the budget available 

Deadline to apply: Wednesday April 25, 2018 at 5pm EST.   

Applications will be considered upon submission.  Please submit your proposal in document Word or PDF e-mail attachment to hr@eqwiphubs.org with “Volunteer Public Engagement – RFA” in the subject line.  Applications will not be considered beyond the deadline.